What is a data retention policy in the context of database management?

A data retention policy in database management encompasses the guidelines and procedures that govern how long data should be kept and the appropriate methods for deleting it when it is no longer needed. This policy is crucial for ensuring compliance with legal and regulatory requirements, as well as for managing storage resources efficiently. It addresses various factors, including the nature of the data, its importance to the organization, and any relevant laws or regulations that dictate minimum or maximum retention periods.

By establishing clear procedures for data deletion, organizations can mitigate risks associated with data breaches and ensure that outdated or irrelevant data does not clutter their database systems. Essentially, a data retention policy helps maintain data integrity and supports the overall governance of data management practices within the organization.